Tip of the Week: 4 Tools that Provide Your Employees With Greater Flexibility

Flexibility is an important part of the modern work environment, especially as technology has made it much easier to work anytime, anywhere. Employees understand that this flexibility exists in many industries, and they want to reap the benefits of a flexible work environment. However, it’s not that easy; there are quite a few pitfalls that can easily take a stab at your business’s productivity.

On the plus side, flexible work hours allow your team to flourish as people, rather than employees. Your employees no-doubt have families and personal interests of their own that they would like to devote time to. However, the biggest argument for workplace flexibility comes in the form of mobile technology becoming practically omnipresent in today’s environment. In the context of society, mobility is, more or less, a primary concern. Everyone carries a smartphone with them in order to stay up-to-date on email, and to receive important phone calls or to dial into a conference call.

Then there’s the problem of achieving a work-life balance. If an employee is constantly tethered to the office, even while at home, it can feel somewhat invasive to that employee’s domestic life, which can lead to dissatisfaction, and in some cases, disruption. Nobody likes to receive a phone call in the middle of the night, or at the dinner table, about something that can easily be handled the following morning.

Whether or not you want to implement a flexible workplace environment is ultimately up to you, but if you do choose to go all-in on this investment, you’ll need the proper technology solutions to ensure maximum communication and productivity.

• Voice over Internet Protocol: A VoIP phone system uses your Internet connection to send your voice to the call’s recipient. It’s basically like a traditional phone system without the complex wiring. VoIP systems also come equipped with your standard phone line functions, like transferring, conference calling, etc, and some even have video conferencing technology.
• Virtual Private Network: A VPN encrypts data that’s sent to and from your business’s infrastructure. They’re great for keeping sensitive data secure from hackers who would steal information while it’s in transit. The reason you’ll want this is because hackers may be lurking on public Wi-Fi connections, just waiting for someone like you to access the network.
• Cloud Computing: Your business’s data and applications are available to those who are hooked up to your on-site network, but what about those who choose to work remotely? Cloud computing lets you host information and applications in an online environment, where anyone who has access to an Internet connection can utilize it. 
• Mobile Device Management: If your team is using their own devices to access your company’s sensitive information, you need to make sure that they comply with your BYOD policy. A mobile device management solution can be used to limit access to data on a per user and per device basis, as well as allowing you to remotely wipe devices that are potentially compromised.

If your business is ready and willing to invest in a flexible, modern workforce and workplace, Graemouse Technologies can help. Our solutions are designed to give you maximum control over your data, while allowing your team to work anytime, anywhere. To learn more, give us a call at 253.777.0763.